Challenges
- Complexity of Multiple Registration Packages: Handling diverse attendee needs became complex with various registration options.
- Workshop Capacity Limitations: Managing registrations for multiple workshops with limited capacity per workshop, especially for members, was a significant challenge.
- Inefficient Management System: The existing system struggled to efficiently manage over 4,000 attendee registrations.
- Integration of Online Payment System Integrating a custom payment gateway to ensure smooth and secure online payments was essential.
- Time-Consuming Cross-Verification: Manually verifying member validity was a time-consuming and inefficient process.
This Event in Numbers
4000
Delegates
3000
Abstracts
200
Reviewers
Approach
- Package Management: The software streamlined the creation and management of diverse registration packages, simplifying the selection process for attendees.
- Workshop Management: The system automatically closed registrations for workshops once the predefined capacity for members was reached, ensuring fair access and efficient management.
- Faculty and Complimentary Registrations: Dedicated registration options for faculty and complimentary attendees catered to various participant categories.
- Editable Dashboard: A user-friendly admin panel enabled ASSICON to:
- Edit and manage registration data for over 4,000 delegates.
- Send confirmation emails with unique registration numbers upon any registration modification.
- Payment Management: Secure and efficient processing of attendee payments, ensuring all transactions are handled seamlessly.
- Secure Data Management: Robust data protection measures to ensure the safety and confidentiality of all registration and attendee information.
- Multiple Access Role Management: Customizable access roles for organizational data access, ensuring the right level of access for different team members.
Result
Smooth Registration Process:
The streamlined system facilitated a seamless and efficient registration experience for attendees.
Improved Efficiency:
Automatic workshop closure and member verification eliminated manual processes, saving valuable time and resources.
Enhanced Scalability:
The software effectively managed a high volume of registrations, over 4,000 delegates.
Increased Control:
The editable dashboard provided ASSICON with complete control over registration data and communication with attendees.
Secure Payment Processing:
Efficient handling of attendee payments, ensuring secure transactions.
Robust Data Security:
Protection of sensitive registration and attendee information, ensuring data confidentiality and integrity.
We Team ASSICON are thankful to you for your services and managing the website very efficiently. On a personal note it was pleasurable experience working with you. You were always cooperative and solved all our queries instantly. The entire registration process was very smooth and it took away the burden of scientific team. One thing that I really admired was your honesty You yourself cross checked everything before putting it on website That reduced errors . Idea of providing our recordings on a link is also well appreciated Hope to continue our association further Best wishes and good luck for your future ventures
Regards,
Dr Dhanashree Bhide
Chairman Scientific Committee
ASSICON 2020 Pune
Most Loved Consoft Software Features
Package Management
The software simplifies the creation and management of multiple registration packages, allowing attendees to choose from a range of options tailored to their needs. This feature ensures that all attendees can find a package that suits their requirements, whether they are general participants, VIPs, or special guests.
Workshop Capacity Control
This functionality automatically closes workshop registrations once the predefined capacity for members is reached. It ensures that workshops do not exceed their limits, maintaining a balanced and manageable number of participants for each session.
Editable Dashboard
The editable dashboard offers a comprehensive, user-friendly interface for event organizers. It allows them to easily edit and manage registration data, monitor attendee information, and make necessary adjustments. Additionally, the dashboard facilitates the sending of confirmation emails with unique registration numbers, enhancing communication with attendees.
Automated Confirmation Emails
The system automatically sends confirmation emails to attendees upon registration or any modifications. These emails include unique registration numbers and other relevant information, ensuring that attendees receive timely and accurate updates regarding their registration status.
Payment Management
The integrated custom payment gateway ensures that all attendee payments are processed smoothly and securely. This feature supports various payment methods and provides a hassle-free payment experience for attendees, enhancing their overall satisfaction.
Secure Data Management
The software employs advanced security measures to safeguard sensitive registration and attendee information. This includes encryption, secure data storage, and compliance with data protection regulations, ensuring that all data is kept confidential and secure.
Multiple Access Role Management
This feature allows for the creation of multiple access roles within the system, providing different levels of access to various team members. It ensures that each user can only access the information and tools they need, enhancing security and operational efficiency by preventing unauthorized access to sensitive data.
Conclusion
ASSICON's successful implementation of Consoft's registration management software highlights the solution's effectiveness in overcoming complex registration challenges. The software's ability to handle diverse packages, manage workshop capacity with member validation, integrate with membership databases, and offer customizable features makes it a valuable tool for organizations looking to streamline their event registration process. Our software flawlessly handles over 4,000 users with smooth data processing, resulting in high client satisfaction.
