About IAPA 2025
National Conference of the Association of Paediatric Anaesthesiologists (IAPA 2025) is a premier event bringing together experts in paediatric anaesthesia from across the country focused on the theme: "Educate, Enrich, Enhance."
Around 1,200 attendees, 350+ Abstract submissions and 50+ Reviewers evaluating contributions. With a strong emphasis on knowledge sharing and advancements in the field, the conference aims to provide a seamless experience for participants, from abstract submission to registration.
This Event in Numbers
1200 +
Delegates
350 +
Abstracts
50 +
Reviewers
Challenges
Despite being a leading event in paediatric anaesthesia, IAPA 2025 encountered multiple challenges in managing its growing number of participants, abstracts, and registrations. The conference organizers needed an efficient system to handle:
- Complex Abstract Submission & Review – Managing over 350 abstract submissions across diverse topics while ensuring a fair review process was a significant challenge.
- Diverse Registration Packages – The event offered multiple registration categories, making it difficult to track different participant types and their respective benefits.
- Member & Non-Member Verification – Identifying and validating IAPA members during registration was essential to prevent fraudulent registrations and ensure fair pricing.
- Secure Online Payments – The need for a customized payment gateway to facilitate smooth and secure online transactions.
- Time-Intensive Manual Verification – Cross-checking registrations and membership status manually was time-consuming and prone to errors.
Approach
Understanding these challenges, Gephels Systems implemented a customized abstract and registration management solution tailored for IAPA 2025. The software was designed in close collaboration with the Scientific Committee to enhance accessibility, streamline workflows, and improve administrative efficiency.
Key Features Implemented
- Simplified abstract submission process with an easy-to-use interface.
- Automated categorization and reviewer allocation to ensure a fair evaluation.
- Dedicated reviewer dashboard to streamline the review and approval process.
- Package Management: Enabled smooth handling of different registration categories and dynamic pricing.
- Workshop Registration: Automated closure of workshop slots upon reaching capacity, ensuring fair access to attendees.
- Real-Time Member Verification: Seamless integration with the IAPA membership database to validate registrants instantly, reducing fraudulent registrations.
- Dedicated Faculty & Complimentary Registration: Special categories for faculty and invited guests to ensure smooth onboarding.
- Editable Admin Dashboard: Empowered organizers to modify registrations, send confirmation emails, and track participant data effortlessly.
- Secure payment gateway integration to facilitate a hassle-free and secure online payment process.
Result
The implementation of Consoft’s Abstract & Registration Management System proved to be a game-changer for IAPA 2025, delivering significant improvements:
- Seamless Registration Experience – The new system ensured a smooth and efficient registration process for all attendees.
- Verified Registrations – Real-time member validation eliminated unauthorized registrations, ensuring data accuracy and security.
- Optimized Time & Resources – Automated processes for abstract submission, workshop registration, and membership verification saved valuable administrative time.
- Enhanced Accuracy – Errors in registration and submission management were minimized, providing a hassle-free experience for organizers and participants.
- Robust Security Features – A secure payment gateway ensured safe transactions for attendees.
Conclusion
By adopting a customized digital solution, IAPA 2025 successfully transformed its abstract submission and registration process. The integration of an automated system not only streamlined operations but also significantly reduced administrative overhead. Consoft’s user-friendly interface, secure transaction handling, and seamless validation process made it the perfect solution for managing high-volume conferences like IAPA 2025. With an optimized abstract and registration management system, IAPA 2025 sets a new benchmark for conference organization, ensuring a smooth, secure, and efficient experience for all users.
Most loved Consoft Software features
Abstract Management
- Effortless Abstract Submission: User-friendly drafting tools for easy and accurate submission.
- Automated Review Process: A dedicated reviewers’ panel with an intuitive dashboard for seamless evaluations.
- Real-Time Admin Controls: Simplified tracking and management of submissions.
Registration System
- Package Management: Dynamic pricing and category-specific registration.
- Workshop Registration: Auto-closure of workshop slots upon reaching capacity.
- Editable Dashboard: Organizers can edit, manage, and send confirmation emails from the backend.
- Automated Confirmation Emails: Instant notifications for successful registrations and modifications.
